Upload Delimited Files - Indiana New Hire Reporting Center
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Delimited File Format Instructions

Files can be submitted in either Tab or Comma Delimited format. Tab or Comma Delimited files must include all of the following fields, in the order listed.

Each field may be enclosed by double-quotes. Each record line of the file should represent one record.

You can download our CSV Template or Tab-Delimited Template to assist you in creating your files.

Field Type Status Comments
Record identifier Char Required The following text: "IN Newhire Record". Case does not matter.
Format Version Number Char Required The following text: "1.00".
Employee First Name Char Required Left justify
Employee Middle Name Char Optional Left justify. Space if unknown
Employee Last Name Char Required Left justify
Employee SSN# Numeric Required Must be 9 digits
Employee Address Line 1 Char Required Left justify
Employee Address Line 2 Char Optional Left justify. Spaces if unused
Employee Address Line 3 Char Optional Left justify. Spaces if unused
Employee City Char Required Left justify
Employee State Char Required Required if domestic address. Spaces if international address
Employee Zip Code Numeric Required Required if domestic address. Spaces if international address
Employee Zip+4 Numeric Optional If present, must be 4-digits. Spaces if unknown or international address
Employee Country Char Required Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employee Date of Birth Numeric Optional MMDDYYYY. Must be a valid date
Employee Date of Hire Numeric Required MMDDYYYY. Must be a valid date. Employee's first day of work
Employee State of Hire Char Optional Standard postal abbreviation. Only required if other than "VA"
Is Medical Insurance Available to Employee? Char Optional "Y" if medical insurance is available to employee, otherwise "N". If unknown, please leave blank.
Filler Char Optional Spaces
Employer FEIN Numeric Required Federal Employer Identification Number. Must be 9 digits; include leading zeroes.
Filler Char Optional Spaces
Employer Name Char Required Left Justify
Employer Address Line 1 Char Required Employer address. Left justify
Employer Address Line 2 Char Optional Left justify if present. Spaces if unused.
Employer Address Line 3 Char Optional Left justify if present. Spaces if unused.
Employer City Char Required Left justify
Employer State Char Required Required if domestic address. Spaces if international address
Employer Zip Code Numeric Required Required if domestic address. Spaces if international address
Employer Zip+4 Numeric Optional If present, must be 4-digits. Spaces if unknown or international address
Employer Country Char Required Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employer Phone Number Numeric Optional Employer contact 10-digit phone number including area code (no hyphens or parentheses).
Employer Phone Extension Numeric Optional Employer contact extension (numeric only).
Employer Contact Char Optional Name of contact for employer.
Filler Char Optional Spaces
Employer Multistate Indicator Numeric Optional "Y" for Yes, reporting as a multi-state employer to IN or "N" for No
Filler Char Optional Spaces
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